The Price of Paper: 4 Ways Going Paperless Benefits Your Organization

 
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Although the US makes up less than 5% of the world’s population, Americans consume 30% of the world’s paper.

In response, Americans are increasingly scrutinizing corporate social responsibility (CSR) policies. According to a 2017 CSR survey conducted by Cone Communications, 87% of consumers stated they would have a more positive image of a company that supports social or environmental issues.

How can your organization keep up with expectations and make strides to reduce its carbon footprint? Finding ways to eliminate paper processes is a great place to start—and it goes beyond the positive environmental impact. Here’s how.

1. Cut Costs

According to the EPA, a paperless office saves about $80 per employee each year in associated paper costs. That’s roughly $8,000 dollars saved for every 100 employees. In complex, 24x7 organizations that depend on a wide array of workers to cover shifts, this totals to a significant amount of saved dollars.

2. Improve Productivity

A typical employee spends 30-40% of their time looking for written down information. Think about how much time you’ve wasted searching for documents in disorganized filing cabinets or for a misplaced sticky note. Prioritizing cloud-based solutions over paper will grant you access to pertinent data right at your fingertips; that way, you can use that time previously spent looking for an employee’s leave request form on tasks that actually move the business forward. By creating a central system of record, you provide visibility to not just your employees but also to governing bodies, making auditing a breeze.

3. Increase Your Public Image

Americans are now more than ever considering a business’ environmental track record in their purchasing decisions. For consumers that go the extra mile to research organizations’ environmental policies, reducing paper use is an ideal way to improve your public image.

4. Safeguard Your Data

More than 70% of businesses would fail within 3 weeks if they suffered a catastrophic loss of paper-based records due to fire or flood. For important documents—particularly those that have employee information—is it really worth the risk? Files that are digitally stored in the cloud are inherently more secure. Additionally, you can limit access to certain files at the click of a button.

Go Green with Indeavor

While there are obvious benefits to going paperless, you shouldn’t feel pressured to overhaul all your paper processes overnight. Instead, approach it based on where you can see the most immediate benefit. With labor being the number one most controllable cost for the majority of 24x7 environments, why not start with your labor scheduling system?

Introduce your 24x7 environment to the 21st century by doing away with paper scheduling. Automatically generate a schedule in minutes that is accurate, consistent, and eliminates user error, all while following internal and external compliance rules.

Workloud is our workforce management SaaS solution which offers clients an end-to-end, cloud-based employee scheduling, time & attendance, and absence management system. Workloud integrates with your human capital management and enterprise resource planning systems to create a robust platform that provides you with real-time employee data.

Learn more or request a demo here.