Whether you’re a beverage manufacturer or local police department, security will be a major concern for your IT department whenever the conversation of implementing a new system comes up. Since they want to ensure that company standards for security are met, they will naturally be hesitant about doing anything that disrupts the status quo of their already-vetted legacy systems.
But there is a cost associated with sticking with these outdated systems.
Handling the Discrepancy
Navigating security is part of the process when putting in a system that will transform your organization. While security is important, making a decision based on security alone hinders transformational change; especially when you’re aiming for the pipe dream that is “zero risk”. The functionality of the system—and ultimately the level of end-user productivity—should be your main consideration.
After all, you’re integrating a tool into your current process because you believe it will help you achieve “X”, cut costs on “Y”, or make “Z” easier on behalf of the entire organization.
Besides, your current systems may not even be as secure as you think. When relying on outdated technologies, it becomes nearly impossible to automatically protect your organization from any new threats.
Worrying about the security of newer, more advanced technologies while clinging to obsolete systems and processes that keep you vulnerable is counterintuitive. So, how can IT teams ensure their unique security concerns are met when implementing a new tool that can change the organization for the better?
Embracing the Cloud
Let’s use automated scheduling as an example. You’ve found a great tool that handles the complex scheduling requirements your plant demands, alleviating pressure for your schedulers to make spur-of-the-moment changes that are compliant to the latest rules and regulations.
The Operations and HR departments are excited about implementation. The IT department has a list of (valid) worries about how integration will potentially impact their firewalls.
If the tool is cloud-based, IT can and should be open to implementation. According to Shawn McCarthy, Research Director for IDC Government Insights, the security in a next-generation IT system will inherently be better than your existing setup. On top of this, the beauty of cloud-based solutions is its easy integration and the fact that there is no need for an overhaul of your current systems. You can keep all your standards in place—no need to start from scratch and rebuild your privacy infrastructure.
That’s probably why 70% of businesses will have office system capabilities located in the cloud in the next two years, according to Gartner.
Be Secure with Indeavor
Workloud is our workforce management SaaS solution which offers clients an end-to-end, cloud-based employee scheduling, time & attendance, and absence management system. Workloud integrates with your human capital management and enterprise resource planning systems to create a robust platform that provides you with real-time employee data.
Interested to see how we can help your organization tackle WFM realistically? Click here to request a demo.