Labor is Expensive, So Here’s How Automation Makes It More Efficient

 
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In complex, 24x7 scheduling environments like the manufacturing, large government, and energy and utilities sectors, your workforce is your biggest expense each month.

But the expense is completely controllable. With the use of an automated workforce management solution, HR and Operations can easily mend previous gaps in oversight and create a more productive working environment for all.

Here’s how our cloud-based solution, Workloud, can integrate with your existing systems and processes to minimize costs.

Minimize Human Error

A cut and paste error in excel cost TransAlta, a Canadian power generator, $24 million.

According to a study done by the American Payroll Association, human error in time card preparation is between 1% and 8%. That doesn’t sound like much… until you consider a $500,000 annual payroll means that even a 2% error rate is $10,000 lost in erroneous wages.

To err is human. So, why are you still relying solely on people to control costs in your complex labor environment when automation can help?

Paper-based scheduling and manually entering data into a spreadsheet increases your risk for mistakes. Messy piles and disorganization mean that sheets containing important employee information can get lost. Think of all the human error risk inherent to non-automated processes, from accidentally writing down/entering in the wrong number to dealing with ineligible penmanship.

With our automated scheduling system, schedulers will never have to worry about things like accidentally allotting too many overtime hours again. Speaking of overtime…

Increase Overtime Visibility

Are you matching your labor with actual demand?

Not having complete certainty of employees’ past schedules can quickly increase an organization’s spending, particularly when managers and schedulers cannot accurately anticipate their overtime costs. Mentally tracking overtime or manually typing hours worked into an excel spreadsheet increases the risk of the scheduler not knowing which employee is close to exceeding their 40 hours.

It should come as no surprise that organizations that are behind on automation consider roughly 27% of their overtime costs to be unbudgeted. Meanwhile, “best in class” organizations experience less than 4% of unplanned overtime costs.

We know which category you would rather be in.

With Workloud, you can input company restrictions based on your specific business needs to prevent unnecessary overtime. Each shift employee will be assessed by these rules when the schedule automatically generates, guaranteeing that managers won’t be blindsided when an employee has clocked in overtime because they were working to fit an anticipated need.

Increased overtime visibility coupled with the scheduling transparency that Workloud provides has another added benefit. Since your weekly rosters will always sync up with production demand, your organization can quickly see when it’s time to hire more people because the need is growing and too many people are working overtime. Knowing when the need to onboard new people will be more cost effective than overtime is just another way you can effectively manage your dollars.

Enforce Internal Rules

Having overtime guidelines to cut costs is great, but only if the procedures are enforced.

With Workloud, you have the ability to set up and track attendance policies automatically while identifying discrepancies before the time sheet is sent to payroll. Automatic adherence to company rules means that you won’t find yourself paying employees for time they haven’t worked—eliminating instances of buddy punching and ultimately saving you money. You can more easily keep track of unexcused absences and alert supervisors if an employee is exhibiting a pattern.

The ultimate level of transparency workforce automation provides allows your organization to work smarter, not harder.

Control Labor Costs with Indeavor

Ready to partner with us to reduce your labor expenses?

Workloud is our workforce management SaaS solution which offers clients an end-to-end, cloud-based employee scheduling, time & attendance, and absence management system. Workloud integrates with your human capital management and enterprise resource planning systems to create a robust platform that provides you with real-time employee data.

Click here to request a demo.