3 Benefits of Integrating Your WFM System Across the Organization

 
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Think about how much time you’re currently spending on repetitive tasks like data entry, updating spreadsheets, or sending emails to other departments asking where certain employee information is hosted. Now think about all the business-driving initiatives you could be working on instead.

You’re not alone.

In fact, 47% of HR professionals at large organizations (250+ employees) said in a recent survey that integrating their core HR system with other people management or business solutions would help them spend less time on administrative tasks.

From hiring and enforcing compliance to scheduling and handling leave requests, both HR and Operations deal with some form of people management that is integral to the health of the organization. So, why are enterprises still using siloed systems within each department?

Perhaps it’s because there’s a hesitation to spend money when employees can “make do” with legacy systems? Or the IT department is hesitant to change because they’re worried about security? Or it’s simply a struggle to create the right business case to present to decision makers?

Even the fact that legacy systems consume around 75% of federal and commercial IT budgets alone doesn’t seem to sway management towards systems that will break down departmental silos. If you’re frustrated by this and looking for the ROI on workforce management software that integrates easily across the entire enterprise, read on.

Provide Enhanced Visibility

Rather than relying on manual data-entry, wouldn’t it be nice to have a software that keeps track of important employee information for you?

With an automated employee scheduling and leave management solution, you have the ability to see real-time labor information, schedules, and production demand in one place—with easy access for HR, Operations, Warehousing, Transportation, and any other department that depends on 24/7 data upkeep. What’s more is that cross-departmental visibility into employee hours combats burnout by creating the most optimal shift schedule based on hours worked. Considering 95% of HR leaders claim employee burnout is a reason their employees are quitting, this should be a critical component to your workforce management strategy.

You’ll never be stuck trying to remember passwords to separate systems or waiting on someone else in another department at a different location to gather information you requested. With an integrated WFM solution, that information will be right at your fingertips.

Leverage Better Analytics to Make Better Decisions

Your organization can only be proactive with the right labor metrics available at the right time.

With robust workforce management analytics, anyone in the organization—from schedulers and demand planners to HR and plant managers—can use real-time employee data to scenario test and forecast seamlessly.

Since the data is easy to retrieve, you can begin uncovering ROI in unexpected places. Attendance affects production at your facility; spotting problems weeks or even months in advance may actually allow you to staff correctly or realign the project before gaps or overstaffing occurs. Overtime hours, for example, may be reduced after a scheduler realizes that shifts during peak time have been understaffed the past few weeks; what was once an unexpected and unplanned “cost of doing business” is now a strategic plan going forward.

Demand-based scheduling is no longer a pipe-dream.

Conduct Audits with Ease

Storing employee data in disjointed systems that don’t communicate with each other means that a person is stuck manually entering data into each individual system. This creates a lot of room for human error, especially at the point of scheduling. For example, a person’s credentials to perform a specific job at the manufacturing plant could be expired, but an unaware scheduler has them down for the job all week because the credentials weren’t updated in the excel sheet.

How confident are you in your organization’s ability to keep track of complex scheduling rules and compliance coverage (union, local, state, federal, fatigue, etc.)? If your organization is still relying on paper-based scheduling, it’s easy to unknowingly assign an employee an overload of shifts; depending on which state you live in, this puts you at risk of legal action.

With the right software, you can auto-log every keystroke for traceability and auditing—no matter which department you’re in.

The Indeavor Solution

If you’re looking to leverage the benefits of a fully integrable workforce management solution, look no further than Workload.

There is no need for an overhaul of your internal systems, which will save you time and money. Workloud integrates with your current HCM, T&A, Payroll, and ERP platforms, so you can ensure that your internal systems are communicating succinctly.

Click here to request a demo.

Workloud is our workforce management SaaS solution which offers clients an end-to-end, cloud-based employee scheduling, time & attendance, and absence management system. Workloud integrates with your human capital management and enterprise resource planning systems to create a robust platform that provides you with real-time employee data.